Requests for Proposals


Sealed bids for the Cafeteria HVAC Replacement project will be received by Inspire Academy (hereinafter referred to as the “Owner”) at the Inspire Academy Administrative Office, 2801 East 16th, Muncie, Indiana 47302 until 2:00 P.M. Local Time, Thursday the 10th day of August, 2023. The bids shall be noted for date and time upon receipt. All bids will be publicly opened and read aloud on August 10, 2023 at 2:00 P.M. Local Time. 

Complete and detailed Bidding Documents for this work are on file and may be examined by prospective bidders at the following places: 

On Line: 

Eastern Engineering Supply 
2810 Wheeling Avenue 
Muncie, IN 47303 

Administrative Offices 

Inspire Academy
2801 East 16th Street 
Muncie, IN 47302 

Bids shall be submitted for the following divisions of work. 


Work generally includes the following: 

Inspire Academy Building 

Replace Heating, Ventilating, and Air-Conditioning Units in the Cafeteria with 2 new self-contained vertical unit ventilators. Alternate Work to replace the existing domestic water heating converter with a gas-fire water heater. Alternate, Unit-Price Work to replace existing roof mounted exhaust fans. Perform miscellaneous related work. All Work shall be performed under a single Prime Contract. 

A Pre-bid conference will be held at Inspire Academy, 2801 East 16th Street, Muncie, IN at 2:00 PM in the Cafeteria on Thursday, July 27, 2023. 

Bidders are required to submit proposals for all alternate requirements as provided in the Bidding Documents. 

The Work for which the proposals are requested includes all labor and materials, transportation services, equipment, and everything required for the proper and complete provisions of each division or part of the work. 

The work on this project shall be performed in accordance with the Drawings and Specifications prepared by Don R. Miller PE, together with all addenda issued. 

All work shall be performed in accordance with the Contract Documents.

Bids shall be submitted on Indiana State Board of Accounts Bid Form (General Form 96 Revised 2013), with Non-Collusion Affidavit and Standard Questionnaire, all properly executed, signed and sealed and properly notarized with seal affixed. 

This project includes Federally Assisted Construction and is subject to all required contract provisions of Federally-Assisted Construction Contracts, including but not limited to, the requirement to comply with the Davis-Bacon Wage Scale Act. 

Each bid must be accompanied by a bid guarantee, made payable to the order of Inspire Academy, as its respective interests may appear, which shall not be less than five percent (5%) of the amount of the bid; and, at the option of the Bidder, may be a certified check, a bank draft, U. S. Government Bearer Bond(par value), or a Bid Bond, AIA Form A310, or a bonding company’s standard bid bond, provided it is substantially the same as the AIA A310. Certified check or bank draft must be made payable to the order of the Owner. Cash deposits will not be accepted. 

In the event the Bidder withdraws his bid or fails to execute a satisfactory Contract and furnish acceptable Performance and Labor and Material Payment Bonds within ten (10) days after a Contract has been awarded to such Bidder by the Owner, said Owner may declare the Bidder’s bid guarantee forfeited to the Owner as liquidated damages, but not as a penalty. 

No Bidder may withdraw his bid for a period of sixty (60) days after bid opening. 

The Contractor to whom an award is made will be required to furnish and pay for acceptable Performance& Labor and Material Payment Bonds, in the amount of One Hundred Percent (100 %) of the Contract Price, and guaranteeing the performance of said Contract according to the executed terms thereof. Such Bonds shall be in full force and effect for a period of at least twelve (12) months after date of final completion and acceptance of the longest guarantee provided under the Contractor’s Contract. All such bonds shall comply with all laws of the State of Indiana governing public contracts let by governmental units. 

Complete Bidding Documents may be obtained by Bidders from Eastern Engineering Supply, Wheeling Avenue, Muncie, IN 47303; e-mail, at the cost of reproduction charged by, and payable directly to, Eastern Engineering Supply. The cost of one set of downloaded digital Bidding Documents will be refunded to each Bidder who submits a prime bid to the Owner. 

All Bidders will be presumed to and will be required to acquaint themselves with all provisions in said Bidding Documents to which reference is hereby made. 

Indiana State gross retail and use tax is not to be included in the Bid Price, as the Owner is tax exempt. This provision shall apply both to transactions between the Owner and the Prime Contractor and to transactions between the Prime Contractor and any Sub-contractor or Supplier furnishing service or material to the Prime Contractor. 

The Owner reserves the right to reject any and all Bids; is not obligated to accept the lowest or any other Bid; and may waive any formalities in bidding procedure. 

The Contract for work under this bid obligates the Contractor and Subcontractors not to discriminate in employment practices.


The Bid, bid security, and other documents required to be submitted with the Bid shall be enclosed in a sealed opaque envelope. The envelope shall be address to the party indicated below and shall be identified with the Project name, and the Bidder’s name and address. If the Bid is sent by mail, the sealed envelope shall be enclosed in a separate mailing envelope with the notation “SEALED BID ENCLOSED” on the face thereof. 

Ms Leslie Draper, Superintendent 
Inspire Academy 
Cafeteria HVAC Replacement 
2801 East 16th Street
Muncie, Indiana 47302 

By: Ms. Leslie Draper, Superintendent